Technology Application and Promotion Institute

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    Date: 2021-12-02 11:52:20.738970

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    Date: 2021-12-02 11:53:45.549067

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Procurement Monitoring Report, Status of Functional Objectives, APC, Audit Reports

Requested from TAPI by Cristina Pili at 11:52 AM on Dec 02, 2021.
Purpose: Supporting documents for case study (Thesis)
Date of Coverage: 01/01/2021 - 10/31/2021
Tracking no: #TAPI-605888785183

Officer 11:52 AM, Dec 02, 2021

Hi, I would like to request for pertinent information (e.g. Procurement Monitoring Report, Agency Procurement Compliance and Performance Indicator System, Status of Financial Objective, and Internal and External Audit Reports, etc.) to be used as secondary data in my case study.

October 27, 2021

Ref. No. FRO-2021-1026-38

Dear Ms. Pili:

This pertains to your letter dated 14 October 2021. In your letter, you are requesting for the following: (1) “to conduct a survey and interview with DOST-TAPI employees and other key officers/personnel who handle the procurement activities of the Institute”; and (2) to request for “pertinent information (e.g. Procurement Monitoring Report, Agency Procurement Compliance and Performance Indicator System, Status of Financial Objective, and Internal and External Audit Reports, etc.)” to be used as secondary data in your case study.

As to your first request, kindly provide separate letters to the intended recipients of your survey and interview in order to secure their consent.

As to your second request, the same was forwarded to the Freedom of Information (FOI) Receiving Officer (FRO) for appropriate action. Based on the recommendation of the FRO, kindly accomplish the FOI Request Form found on the DOST-TAPI website (http://www.tapi.dost.gov.ph) or lodge an FOI request through the eFOI Portal (https://www.foi.gov.ph/requests/new?agency=TAPI) only for the following requested documents/information: (1) Procurement Monitoring Report; and (2) Status of Functional Objective. Kindly specify the date(s) or period covered for both and please provide additional details, such as the particular Functional Objective and division/unit in order for us to properly act upon your request.

Please note that your other requested document, Agency Procurement Compliance and Performance Indicator System, is proactively disclosed on the website of the Institute. The said information is available at the DOST-TAPI website under the Transparency Seal. Hence, an FOI request for this information is no longer required. 

Finally, while our aim is to provide information whenever possible as stated under Executive Order No. 2 (s. 2016) on FOI, we regret to inform you that your request for Internal and External Audit Reports, falls under Item No. 5 of Section 3 (General List of Exception). Audit Reports, both internal and external, are strictly confidential in nature due to the access to sensitive matters or information that is not subject to public disclosure. Hence, your request relevant to the audit reports is hereby denied. 

Should you have any questions, please feel free to contact us at info@tapi.dost.gov.ph or call us at 02-88322071 local 2162 or visit our website at www.tapi.dost.gov.ph for more information. Thank you.

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