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  • REQUEST SUBMITTED

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    Date: 2022-04-09 21:13:24.909089

  • PROCESSING REQUEST

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    Date: 2022-04-21 16:48:17.663385

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    Date: 2022-05-19 09:35:22.858035

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What is the retention period of cases and related docus in your office?

Requested from PAO by M. Sendon at 09:13 PM on Apr 09, 2022.
Purpose: To know whether cases and related documents from PAO Naga has already been disposed or destroyed
Date of Coverage: 01/01/1997 - 01/01/1998
Tracking no: #PAO-549092513285

Sendon 09:13 PM, Apr 09, 2022 

May I know what the overall retention period is done by PAO, and if possible, PAO Naga? How long does PAO and PAO Naga keep documents related to cases from 1997 to 1998 according to PAO’s document management system and processes? Are the case documents from 1997 to 1998 in PAO Naga already disposed?

PAO 04:48 PM, Apr 21, 2022 

April 21, 2022

Dear Matthew Daniel,

Thank you for your request dated Apr 09, 2022 under Executive Order No. 2 (s. 2016) on Freedom of Information in the Executive Branch, for What is the retention period of cases and related docus in your office?.

We received your request on Apr 09, 2022 and will respond on or before Apr 29, 2022 09:13:24 PM, in accordance with the Executive Order's implementing rules and regulations.

Should you have any questions regarding your request, kindly contact me using the reply function on the eFOI portal at https://www.foi.gov.ph/requests/aglzfmVmb2ktcGhyHQsSB0NvbnRlbnQiEFBBTy01NDkwOTI1MTMyODUM, for request with ticket number #PAO-549092513285.

Thank you.

Respectfully,

PAO-RO PAO
FOI Officer

PAO 08:29 AM, May 02, 2022 

May 2, 2022

Dear Matthew Daniel Sendon,

I refer to my letter of Apr 09, 2022 09:13:24 PM; about your request under Executive Order No. 2 (s. 2016) on Freedom of Information in the Executive Branch, for What is the retention period of cases and related docus in your office?

Our response to your request is due on Apr 29, 2022 09:13:24 PM. Unfortunately, it is taking longer than expected to deal with your request because we are still looking for the memorandum on file retention considering that the period you are asking for is around 24 years ago.

I apologize for this delay but have applied for an extension so we could work further on your request. We hope to be able to send you a response on or before May 27, 2022 09:13:24 PM.

Should you have any questions regarding your request, kindly contact me using the reply function on the eFOI portal at https://foi.gov.ph/requests/aglzfmVmb2ktcGhyHQsSB0NvbnRlbnQiEFBBTy01NDkwOTI1MTMyODUM, for request with ticket number #PAO-549092513285.

Thank you.

Respectfully,

PAO-FOSS-DM PAO
FOI Officer


May 19, 2022

Dear Matthew Daniel Sendon,

Greetings!

Thank you for your request dated Apr 09, 2022 09:13:24 PM under Executive Order No. 2 (s. 2016) on Freedom of Information in the Executive Branch.

Your request

You asked for What is the retention period of cases and related documents in Naga City District during the year 1997 to 1998?

Response to your request

While our aim is to provide information whenever possible, in this instance this Office does not have the information you have requested. Given the considerable length of time, more or less 25 years to be precise, the Office can no longer locate the record of the information you are requesting.   

For further assistance you may review the FAQ section of the eFOI site: https://efoi-ph.appspot.com/help.

Your right to request a review

If you are unhappy with this response to your FOI request, you may ask us to carry out an internal review of the response by writing to the Honorable Chief Public Attorney Dr. Persida V. Rueda-Acosta, DSD at 5th Floor, DOJ Agencies Building, NIA Road corner East Avenue, Diliman, Quezon City. Your review request should explain why you are dissatisfied with this response, and should be made within 15 calendar days from the date when you received this letter. We will complete the review and tell you the result within 30 calendar days from the date when we receive your review request.

If you are not satisfied with the result of the review, you then have the right to appeal to the Office of the President under Administrative Order No. 22 (s. 2011).

Thank you.

Respectfully,
PAO-FOSS-DM PAO
FOI Officer

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