Government Procurement Policy Board Technical Support Office

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    Date: 2022-09-30 21:24:51.469506


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Requested from GPPB by J. Trinidad at 09:24 PM on Sep 30, 2022.
Purpose: Proper Policy Guidance
Date of Coverage: 09/30/2022 - 09/30/2022
Tracking no: #GPPB-007940267014

Trinidad 09:24 PM, Sep 30, 2022

The R.A. 9184 IRR does not have specific stipulations for online software subscriptions, specially for products/services not available in the local market. Specifically: (1) Most service providers are foreign and will  only accept credit card or paypal mode of payments which are not available in our agency; (2) Being foreign proprietors, they are also reluctant with registering through PhilGEPS; and (3) Can we request for guidance on the proper process to follow please?

Officer 02:45 PM, Oct 11, 2022

October 11, 2022

Dear Mr.  Trinidad,


Thank you for your request dated Sep 30, 2022 09:24:51 PM under Executive Order No. 2 (s. 2016) on Freedom of Information in the Executive Branch.

Your Request

You asked for applicable guidelines for the procurement of online software subscriptions which are not available in the local market. 

Response to Request

Your FOI request is approved.

I enclose a copy of Government Procurement Policy Board (GPPB) Resolution No. 05-2022 which became effective last 6 October 2022,  providing the rules for direct retail purchase of online subscription. It includes the procurement of computer software and applications not available in the local market. 

Payment via credit card is the only acceptable mode of payment. For its use, the HoPE or his/ her duly authorized representative is required to issue a certification stating that it is the more expeditious and inexpensive mode of payment, in accordance with Commission on Audit (COA) Circular No. 2021-014.  

Please note that all GPPB Resolutions, including the one attached, are accessible online. 

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FOI Officer

 GPPB Resolution No. 05-2022_Amendment to Section 53.14 to include Direct Purchase of Online Subscription SGD.pdf

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