Presidential Communications Operations Office

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"Writing Style" of Minutes of Sessions, Public Hearings, Committee Meetings,etc. of LGUs

Requested from PCOO by Christine Mae Sarito at 06:22 PM on Jan 16, 2017.
Purpose: Research
Date of Coverage: 01/16/2017 - 01/16/2017
Tracking no: #PCOO-430227584497

Christine Mae 06:22 PM, Jan 16, 2017

Good day!

As communications arm of the Government, I believe the Presidential Communications Operations Office has the authority to shed light on this matter. The minutes of our Sessions in the Sanggunian of the City where I am from is written in "verbatim style" as agreed upon by the Members of the Sanggunian. As to what I know, the minutes is supposed to be written in summary form and it is actually the "transcripts" w/c is in verbatim.

With this, I would like to inquire how the minutes of a Session, Public Hearing, Committee Meeting, etc. should be properly written.

Thank you very much.
January 18, 2017

Dear Christine Mae,


Thank you for your request dated Jan 16, 2017 under Executive Order No. 2 (s. 2016) on Freedom of Information in the Executive Branch.

Your request

You asked for "Writing Style" of Minutes of Sessions, Public Hearings, Committee Meetings,etc. of LGUs.

Response to your request

While our aim is to provide information whenever possible, in this instance this Office does not have the information you have requested. However, the local government code does not provide or prescribed necessary format on the minutes of the meeting of the Sanggunian.

For further assistance you may review the FAQ section of the eFOI site:

Your right to request a review

If you are unhappy with this response to your FOI request, you may make an appeal by writing to Assistant Secretary Kristian Ablan at Your review request should explain why you are dissatisfied with this response, and should be made within 15 calendar days from the date when you received this letter. We will complete the review and tell you the result within 30 workings days from the date when we receive your appeal.

Thank you.

Danica Orcullo
FOI Officer

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