University of the Philippines Mindanao

Browse over 24 requests from this government agency

Go Back

    You have submitted an FOI request

    Date: 2023-05-09 00:50:44.631699


    Your request is already in review

    Date: 2023-06-19 11:41:45.098679

  • 3


    Your request was successful

  • 4


    How was your request?

OIC memorandum Office of the chancellor from January to May 2023

Requested from UPMIN by v. kobayashi at 12:50 AM on May 09, 2023.
Purpose: for summary and reporting
Date of Coverage: 01/01/2023 - 05/09/2023
Tracking no: #UPMIN-263916238012

kobayashi 12:50 AM, May 09, 2023

Hi I would like to request the memo for the OIC of the office of the chancellor of Up Mindanao from January to May 2023 (most recent)

Receiving Officer 11:41 AM, Jun 19, 2023

June 19, 2023

Dear Prof. Vladimer kobayashi,

I refer to my letter of May 09, 2023 12:50:44 AM about your request under Executive Order No. 2 (s. 2016) on Freedom of Information in the Executive Branch, for OIC memorandum Office of the chancellor from January to May 2023.

In order for us to work further on your request, we need more information from you regarding your query OIC memorandum Office of the chancellor from January to May 2023 . In particular, it would be helpful to know the purpose of such request. You may use the reply function on the eFOI portal at, for request with ticket number #UPMIN-263916238012, to respond.

During the period of us awaiting your reply, your request will be put on hold. If we do not receive a reply on or before Sep 11, 2023 03:39:32 AM, your request will be closed.

We hope to hear from you at the soonest possible time.

Thank you.

Jo-An A. Garcia
FOI Receiving Officer
FOI Officer

kobayashi 08:36 PM, Jul 02, 2023

Dear Mam Jo-an,

Releasing a memorandum about who is the officer in charge is necessary for several reasons:

Clarity and Transparency: By issuing a memorandum, it ensures clarity and transparency within an organization or department. It clearly designates the individual who holds the responsibility and authority as the officer in charge. This helps avoid any confusion or ambiguity among  members and stakeholders.

Chain of Command: In any organization or hierarchical structure, a clear chain of command is essential for effective decision-making and coordination. The memorandum identifies the officer in charge, establishing their position within the hierarchy. This allows employees to know whom to report to, seek guidance from, or escalate issues to, ensuring a smooth flow of information and efficient functioning.

Accountability and Responsibility: The memorandum sets a precedent for accountability and responsibility. By clearly designating the officer in charge, it establishes their role and duties. This provides a basis for holding them accountable for their actions and decisions. It also helps in determining who should be consulted or held responsible in case of any issues, mistakes, or emergencies.

Decision-Making and Authorization: The memorandum serves as an official document that authorizes the designated officer to make decisions and take actions on behalf of the organization. It empowers the officer in charge to exercise their authority, delegate tasks, and represent the organization in various capacities. This ensures efficiency in decision-making and prevents unnecessary delays.

Communication and Coordination: The memorandum acts as a communication tool, disseminating important information about the officer in charge throughout the organization. It informs employees, stakeholders, and external parties about the designated authority figure, facilitating effective communication and coordination. It helps streamline processes, enables the efficient allocation of resources, and promotes collaboration among team members.

Succession Planning: The memorandum also plays a crucial role in succession planning. In situations where the current officer in charge is unavailable or transitions out of their role, the memorandum serves as a reference point for identifying the next person to assume the position. This ensures a smooth transition of responsibilities and minimizes disruptions to the organization's operations.

Overall, releasing a memorandum about who is the officer in charge is necessary to establish clarity, transparency, accountability, and effective decision-making within an organization. It provides a framework for communication, coordination, and succession planning, contributing to the efficient functioning of the organization as a whole. 

Finally, previously we had been receiving memoranda on who is the OIC of the office of the chancellor . why suddenly the chancellor does not releases this memo?  Kindly clarify this matter. Also we would like to extend the request to include OIC memo until June 2023.

Thank you and I hope to receive them asap.


Is this request offensive?

Requests for personal information and vexatious requests are not considered valid requests for Official Information.

If you believe this request is not suitable, you can report it for attention by the site administrators.